OrganizeAction

Items in the Inbox shouldn’t be reviewed immediately.  You need to scan items and put them in the following folders so they may be processed later. 

If things can be done in 2 minutes or less, DO IT NOW.

The Action folders are to be used for Action items that need to be done that specific day.  If not completed, move whatever is in the previous days folder to the next day.  If it has to be done by a certain day of the week move the contents to that day.  If you are on friday and things have not been done, move the contents to the Action – Monday folder for the next week’s work to be processed.

Read/Review should be used for items that need to be read or reviewed, but there is no pressure to have it done by a specifc day.

Someday/Maybe should be for items that are general in reading or review nature and are not pressing at all.

Waiting For… are for items you are waiting a response from another person for.  It is a pending file that has items that are waiting for information before something can be done with that item.  Once the infromation is received it may be able to be moved to an Action folder or permenantly archived.

Contents need to be reviewed regularly or your folders will become disorganized.

These folders take items out of your Inbox and keeps it empty.

Outlook folders should also be set up this way.